Two options for In-Person or Virtual
events:
A. To manage an event with
in-person limited attendance and unlimited
virtual attendance IN ONE EVENT. See
OPTION A, below.
B. For two events; an In-Person
event utilizing the Limited Attendance
feature built into ChapterPRO, and a
second Virtual event with unlimited
attendance, go to OPTION B
below.
OPTION A:
A1. Edit event > OPTIONS >
OPTIONS > SINGLE CHOICE > in the title field enter "Attendance Options."
A2. Descriptions enter "I will attend In-Person - LIMITED TO X ATTENDEES" and
"I will join Virtually" (use your
preferred wording) > Required set to YES > Open/Close set to OPEN.
A3. SAVE
A4. Monitor the RSVP report. When
attendance limit is reached for the In-Person
portion of the event, edit the Description
changing "I will attend In-Person - LIMITED TO X ATTENDEES" to
"FULL" > change Open/Close setting to CLOSED.
RSVP report:
RSVP tab, options section:
Viewing the RSVP tab, "I will attend In-Person - FULL" is no longer available to
select:
NOTE: coming in 2026 is the ability to set limits for option descriptions removing the need to monitor responses and manually close an option.
OPTION B:
B1. To manage an event with
in-person limited attendance and unlimited
virtual attendance, IN TWO EVENTS:
Create both events:
Event 1 as an In-Person event with
Limited Attendance number set in the DETAILS
tab of the Event Editor (optional to have
Waitlist on or off):
Duplicate Event 1 and edit to create Event 2 as Virtual Event with Zoom
link (or other streaming option) set in the DETAILS tab by selecting Virtual, entering the preferred venue name, title and URL > SAVE.
B2. Now add a link on each event to the other event.
On Event 1 In-Person Event click the link tool > highlight the URL and copy.
Go to Event 2 Virtual Event, edit event > DETAILS > DESCRIPTION > enter your preferred text, i.e. "To attend In-Person Event Click Here" > highlight the text > (optional assign text color under Format tool) > click link tool.
In the URL field paste the copied URL > SAVE > then click the module SAVE.
When viewing the Virtual event users can click on the new link to go to the In-Person event to RSVP.
B3. Repeat these steps copying Event 2 URL to add "To attend Virtual Event Click Here." to Event 1 In-Person event.